Collecting fees & receipts
Record payments, share receipts and read the balances correctly.
Once fees are set up, collecting them is quick: find the student, record what they paid, and share the receipt. Parents can also pay online, and those payments appear here automatically.
Recording a payment
Open the student's fees
Go to Fees and find the student. Their dues, what is paid and the balance are shown.
Record what they paid
Enter the amount and the mode (cash, UPI, card, cheque). If the payment is against a particular installment, choose it so the plan updates correctly.
Save
Save the payment. The balance updates immediately and the payment joins the history.
Sharing a receipt
Every recorded payment can produce a printable receipt. In the payment history, use the Receipt option next to a payment to open it, then print or save it as PDF for the parent. Receipts carry your school's branding — see Document design.
Parents can download their own receipts from their login, so you do not have to send every one by hand.
Reading the balance correctly
The balance is worked out from real dues minus real payments, so it counts each payment once. If a parent pays online and you also see it here, that is the same payment — not two. Give an online payment a moment to appear, then refresh.
The figure Ovium shows as collected and pending comes from the current session's dues and payments. It always reflects what has actually been billed and received.
Online payments
If your school has a payment gateway set up, parents can pay by UPI or card from their login. Those payments record themselves against the student and appear in the same history as counter payments. See the parent guide to paying online.