Alumni
Mark leavers as alumni or add past students, teachers and staff by hand.
Alumni are the people who have left your school — past students, teachers and staff. Ovium keeps them in one place, either by marking someone who is already in the system as an alumnus, or by adding a past member by hand.
Two ways to build your alumni list
You can add alumni in whichever way fits:
- Mark an existing person — a current student, teacher or staff member who is leaving becomes an alumnus, keeping their record and history.
- Add manually — record someone who is not in the system, such as a past student from before you started using Ovium.
Marking someone as alumni
On the Alumni page, use Mark Student, Mark Teacher or Mark Staff, search for the person, and mark them. Their record moves into the alumni list but is preserved — you can restore them to the active lists if they return.
Adding an alumnus by hand
Choose Add Alumni
On the Alumni page select Add Alumni.
Enter their details
Fill in name, email, mobile, and the year — year of passout for students, or year of retirement for teachers and staff. Add a last class or note if useful.
Save
Save the record. It appears as a card in the right group, tagged as added manually.
Cards, groups and the year filter
Alumni show as cards grouped into Student, Teacher and Staff tabs. Each card shows the person's contact details and their year. Use the search box to find a name, and the year filter to narrow the list to a single passout or retirement year.
A manually-added record can be removed with its Remove button. A person you marked as alumni can instead be Restored to the active lists.